Setting up a multi-pitch venue with a drag-and-drop map and pricing

A venue usually has several pitches of different types, each with its own schedule. If this information lives only in the owner's head or a notebook, players struggle to see which pitch is free and staff can easily assign the wrong slot.

This post sets out the steps to configure a venue on Sol26 Sport ERP, from the site survey to building the map, setting prices, assigning staff permissions and monitoring operations.

Step 1: Survey the venue

Before entering any data, record the number of pitches, pitch types, time slots and current services at the venue. This is the first step in the Sol26 Sport ERP deployment process and it determines how accurate the pitch map will be.

• Number of pitches and the type of each, with 5, 7 or 9-a-side for football
• Opening hours and rentable time slots
• Current prices for each time slot
• Goods for sale and items for rent at the venue
• Staff list and each person's responsibilities

Step 2: Enter business details and location

The owner enters the business details, where the business or venue name is mandatory, along with the tax code. The owner then selects the venue's location and pins it on the map so players can find it by area.

Newly registered venues are approved by the operations team, and there is a separate verified badge review. Complete business details from the start help avoid delays in approval.

Step 3: Build the venue map with drag and drop

The venue owner app is designed with a drag-and-drop grid map. The owner creates each pitch, names it and drags its tile into a position matching the real layout. Each pitch is given a type, with 5, 7 or 9-a-side for football.

The same map is shared between owners and players. In the player app it mirrors the real site and distinguishes bookable pitches from unavailable ones, so players choose a specific pitch rather than just a general time slot.

Tips for building the map

• Use pitch names that match the signs at the venue
• Arrange the tiles to match the actual positions so players can find their pitch on arrival
• Set the correct pitch type so the pitch type filter in the player app returns accurate results

Step 4: Set prices by time slot

Once the map is in place, the owner sets prices by time slot. Prices appear on the venue information screen alongside photos, name, tags, rating and location, and are used to calculate the total when a player books.

At checkout, players see the total before and after any voucher. Entering complete prices from the start means staff do not have to quote prices by phone for each customer.

Step 5: Add staff and assign permissions

The owner adds, edits and removes staff records and grants permissions to each person. Staff management is also designed to cover timekeeping and staff activity history.

Staff use a separate app to see pitch status by booked and free slots, sell goods at the venue and receive confirmations from the owner account. This split keeps map and price configuration with the owner account.

Step 6: Train staff and monitor operations

After configuration, staff are trained on the app. Once the venue is live, the owner tracks pitch fill rate, adds services and runs campaigns for regular customers.

Metrics worth tracking include average hours used per day, week and month, and pitch fill rate. These metrics reflect directly how well the venue is being used.

Frequently asked questions

Can one venue have several pitch types?

Yes. The owner declares the number of pitches and the type of each, with 5, 7 or 9-a-side for football.

Can players see the venue map?

Yes. The map is designed to be shared between owners and players, showing bookable and unavailable pitches.

Which sports does the platform support?

The platform is designed for football, badminton, tennis, billiards, basketball and volleyball.

Who approves newly registered venues?

The operations team approves newly registered venues and reviews them for the verified badge.